EduTech

The Changing Face of Education IT

The tidal wave of Information Technology has swept all industries into a paradigm shift to newer and more effective process improvements and outcomes. The education industry is no exception. In fact, the education sector has immensely benefited from this technological revolution. Today education services providers and companies have overcome challenges that significantly influence their ability to provide quality education services.

Education Information Technology has become an enabler in improving the quality of services and education operations by simplifying and streamlining the delivery of education services, improving quality, reducing costs and providing anytime/anywhere information across multiple facilities and domains.

Where Best Education is the Goal and Managed Students Services is the Norm

The quality of services at any education provider depends upon how well students' education services and administrative functions work together. Designed with students' services centric focus, EduTech® addresses all areas of education management including Students-Services Management, Education Care, Education Administration Services, Financial & Administrative Services, Online and Support services.

EduTech® has been the local choice of universities and education establishments across many parts of the Middle East has established a leadership position in Syria because it is a comprehensive, integrated information system designed to manage all the aspects of a university operations designed for the environment of today with the adaptability to accommodate the challenges of the future.

Today there are many challenges in delivering education management system. These challenges lead to the desire to develop systems to augment capabilities of the available higher education providers to serve the increasing number of students and help education staff streamline their operations. To alleviate some of these pressures, we are presenting EduTech® a system that has the following benefits:

  • Integrated, comprehensive & easily deployable web enabled application delivers a full spectrum of education and administrative services functions, eliminating the need for other multi-vendor system.
  • Seamless, anytime, anywhere accessibility to information and integrated communication reduces errors and providers' times, dramatically improving the quality of education services and enhancing the overall students/staffs' experience.
  • High scalability allows integrated education services delivery across a multitude of campuses.
  • Multi-level security feature protects your information from unauthorized access.
  • Centralized education data repository makes information easily retrievable and enables students' records tracking anywhere along the administrative services cycle.
  • Unique student's identifier allows effortless access to academic records and education histories, and forms a base for paperless electronic records.
  • Intuitive user interface simplifies data entry and makes the applications easy to use, saving valuable time and minimizing user interactions.

University Information System (10)

University Hierarchy
University Hierarchy
Academic Partners
Academic Partners
Academic Calendar
Academic Calendar
Academic System
Academic System
University Admission
University Admission
Rules & Regulations
Rules & Regulations
Class Scheduling
Class Scheduling
Exam Scheduling
Exam Scheduling
University Board
University Board
University President
University President

Faculty Information System (6)

Deans
Deans
Departments Heads
Departments Heads
Faculty
Faculty Members
Academic Advisors
Academic Advisors
Academic Courses
Academic Courses
Academic Degrees
Academic Degrees

Students Information System (10)

Placement Tests
Placement Tests
Comparison
Comparison
Admission
Admission
Registration
Registration
Courses Registration
Courses Registration
Students Attendance
Students Attendance
Grades
Students Grades
WindowONE
WindowONE
Exchange Students
Exchange Students
Alumni
Graduates

Student Life Support (8)

Library
Library
Transportation
Transportation
Dormitory
Dormitory
Bookstore
Bookstore
Health Center
Students Health Center
Copy Center
Copy Center
eAdvertisment
eAdvertisment
Students Union
Students Union

Learnata (3)

EDUctionary
Education Wiki
Online Courses
The courses content management system
Online Tests
Online Tests

Human Resources Management (12)

Corporate Hierarchy
Provides flexible generic tools to create your corporate hierarchy model with attributes, and then to create your corporate nodes structure based on it.
Workforce Planning
Provides a means to plan your needed workforce (in count and job titles) among your corporate nodes with a defined fulfillment schedule.
Recruitment
Establishes a process for vacancies identification, receiving resumes, meeting applicants, evaluating overall recruitment information and recruiting the eligible applicants.
Personnel
Allows you to define your personnel information (personal, corporate, financial and attendance profiles), and manage the processes of transfer, promotion, warning, awarding, and dismissal. Caters to the personnel and human resources needs of healthcare establishments. The system maintains and tracks employee's data on-line and generates extensive reports on variety of criteria.
Benefits
Supports you in defining the parameters that allocates benefits and awards to your individual employees, teams, or corporate nodes.
Orientation
Introduces newly recruited employees to the organization with information about their departments, business model, processes and rules.
HR Policy
Allows you to define the policies of the corporate and corporate nodes, and enable the employees to check their related policies.
Attendance Monitor
Allows you to define the attendance patterns and assign them to your employees, and check their daily attendance supported with attendance tracking machines or smart cards.
Payroll
Provides mechanisms to define payroll calculation methods and calculate employees’ payroll, in respect to the deserved benefits, and deductions. It is designed for the employee payroll calculation process and uses a table-driven approach wherein the basic salary, allowances and deductions can be stored against each employee / grade.
Training
Establish training plans that are aligned with corporate business objectives for your employees so they can perform their roles more effectively by initiating training schedules and assessments.
Performance
Enables you to define performance models, parameters and importance, assign them to teams, positions, corporate nodes, and calculate the actual performance of them.
Career Path
Supports your employees in choosing and tracking a preferred career development path that complements their skills, experience and aspirations.

Administrative (4)

Management Office
Define the approval hierarchy in the organization as well as each individual availability for scheduling purpose.
Legal
Define courts, cases and track all cases status for an organization.
Divan
Track all communications sent from/to an organization with detailed information. This comes also with the possibility to scan and archive the documents.
Archiving
Allow to build a DYNAMIC archiving tree with the dynamic archiving properties. It allow for archiving any document with different attributes as well as different search criteria for documents.

Customer Relationships Management (2)

Global Address Book
Allow the organization to have all its contact and contact personnel in one global repository available to all team members.
Marketing
Define the organization marketing status and action items for their customers, and give guidelines on how to peruse a new client.

Resources Management (7)

Physical Plants
Allow to define all physical building/areas with their attributes.
Warehouse
This module includes the functions that manage defining the materials of the corporate and the warehouses that store them, managing the transactions of materials and applying inventories.
Purchase
Allow to define vendors, their specialties, materials that they provide, automatic purchase orders based on information from the warehouse. Effectively manages the purchasing and receipt of inventory in hospitals. It covers both stock and non-stock items.
Employee Custody
Allow to track all warehouse materials that were distributed to the employees. Track the move of materials between employees.
Garage
Allow to define all automotive that belong to an organization with their maintenance status and use requests.This module includes the functions that manage the garage of the vehicles of the corporate, properties and maintenance and fueling activities of the vehicles.
Transportation & Logistics
Allow the organization to manage its products transportation, theirs status, and manage routes.
Engineering Management
Handle all maintenance requests in the organization whether it is scheduled maintenance or sudden. Helps the technical services department of the hospital in addressing the work order processing and maintenance of various equipment of the hospital.

Quality Management (3)

Quality Assurance
This module includes the functions of incorporating the quality in the products, processes and services so quality is assured before checking and discovering errors and defects. It also includes the functions that define the quality management system of the corporate, quality policies and standards; it manages who is responsible for the delivery of each item of the system.
Evaluation
Evaluation
Accreditation
Accreditation

Academic Research (1)

Research Projects
Research Projects

Financial (12)

Financial Forecasting
Handle all departments and Division budgets with an organization; build automatically a global budget plan, and forecast financial outcomes.
Cash Flow
Predict the organization cash flow and track it from all resources (customers, orders, banks, cash registers …).
Cost Management
Cost Management
Points of Sales
Define annual sales plan, manage customers’ orders and track their status.
Accounting
Handle all account receivable and account payable issues with dynamic accounting trees. Conforms to standard accounting principles and provides for accurate book keeping besides offering flexible reporting and query facilities.
Invoicing
Generate organization’s invoices and their payment with the clients, Payment reminders systems, and clients’ payment rating system for future financial relationship.
Assets Management
Manage organization assets, their relationship with warehouse and accounting, and annual Depreciation Life.
Financial Auditing
Financial Auditing
Corporate Mobile
Handle all issue of the company corporate mobile lines with monthly invoices and employees allowances.
Students Accounting
Students Accounting
Financial Aid
Financial Aid
Grants
Grants

Support (8)

Global Settings
Global Settings
Quotes
Quotes
News
News
Polling
Polling
Mass eMail/SMS
Mass eMail/SMS
FAQ
Technical FAQ
Standards
Standards
Help
Help

Executive (2)

Reports & Statistics
Reports & Statistics
Performance Indicators
Performance Indicators

Back Office (8)

Roadmap
Road map for EduTech
Users Administration
Users Administration
Support Tickets
Support Tickets
Comment
Comment on the System
System Tasks
System Tasks
DB Backup
DB System Backup
Audit Trail
Audit Trail
Warnings & Alerts
Warnings & Alerts

Required Hardware

These are the minimum hardware to serve 75 to 100 users simultaneously

  • Main Database Server (Required)
    • Processor: 2 processor Intel Xeon CPU E5640 2.67
    • RAM: 16 GB DDR3
    • HD: 2 hard desk (500 GB)
  • Backup Database Server (Optional)
    • Processor: 1 processor Intel Xeon CPU E5640 2.67
    • RAM: 8 GB DDR3
    • HD: 1 hard desk (500 GB)
  • Main Web Server (Required)
    • Processor: 1 processor Intel Xeon CPU E5640 2.67
    • RAM: 8 GB DDR3
    • HD: 1 hard desk (500 GB)
  • Backup Web Server (Optional)
    • Processor: 1 processor Intel Xeon CPU E5640 2.67
    • RAM: 4 GB DDR3
    • HD: 1 hard desk (500 GB)

Required Network

  • Full working LAN with the following features:
    • Microsoft Active Directory Server
    • Microsoft Exchange Server
    • LAN Access Points for users
  • Public IP Address: To make the Portal accessible over the internet for the users

Used Technology

  • Web-Based Portal works on LAN infrastructure.
  • Front End using Google browser Chrome with HTML5, CSS3, AJAX, and JQuery.
  • Back End using PHP (Zend Framework) and Oracle 10g.
  • Apache Web Server and Oracle Server.
  • SOA architecture so it can integrate easily with other systems.

Security

  • Access
    • 2 Login methods:
      • Through DB: using user name and MD5 encrypted PW.
      • Through Active Directory technologies (LDAP) and DB (more secure).
    • User Access is based on Roles and DB Access.
    • Roles based on Solution/Module/Link/Functionalities (Add, Update, Delete, View, Print, Search).
    • Availability of HTTPS Protocol Access.
  • Data
    • Using DB policies to restrict data access.
    • Using special techniques to restrict users of seeing certain data even though they can access the links “URL(s)”.
    • Using special techniques for multi-locations organizations where you can define permissions differently to headquarter and branches.

Localization

  • Global Settings that match most international Standards.
  • Customization of the system to match the country it is implemented in (Currency, Cities,…..).
  • The capability to overwriting the Global Settings with country local version in case of special data values.

Multi Languages

  • Up to 2 Display Languages.
  • Up to 2 Data Languages.
  • Customization of Display Language within a short period of time.